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Office cleaning checklist: daily, weekly, monthly and quarterly

Nightly janitorial tasks for workstations and common areas, plus the weekly, monthly and quarterly work that keeps an office looking new.

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Fill in the header, untick a tier you don't need, and edit tasks one per line. Changes stay in this browser.

Site / building Floor / suite Week or month of Supervisor

Daily 11 tasks

Weekly 8 tasks

Monthly 8 tasks

Quarterly / periodic 6 tasks

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Cleaning checklist

Office cleaning checklist

Site / building
Floor / suite
Week or month of
Supervisor

Daily

Task	Mon	Tue	Wed	Thu	Fri	Sat	Sun
Empty desk-side bins and replace liners
Wipe and disinfect desk surfaces
Disinfect phones, keyboards, and shared equipment
Vacuum carpets and mop hard floors
Dust shelves, ledges, and window sills
Clean internal glass and partitions
Wipe door handles and light switches
Tidy meeting rooms and reset chairs
Wipe kitchen counters and sink, run or empty the dishwasher
Restock hand soap, paper towels and kitchen consumables
Switch off lights and report anything broken

Weekly

Task	Wk 1	Wk 2	Wk 3	Wk 4	Wk 5
Vacuum carpet edges, corners and under desks
Dust all horizontal surfaces including monitors and filing cabinets
Clean interior glass doors and sidelights fully
Spot-clean chairs, upholstery and partition fabric
Polish stainless steel and wood surfaces
Wipe fridge exterior, microwave inside and out
Empty and wipe recycling and organics stations
Disinfect shared phones and conference equipment

Monthly

Task	Month 1	Month 2	Month 3
High dust vents, grilles, tops of cabinets and light fixtures
Wipe baseboards and door frames
Clean blinds and window ledges
Vacuum upholstered furniture
Spot-clean walls, doors and switch plates
Burnish or spray-buff hard floors
Clear and clean the fridge after notifying staff
Check and report damaged furniture or fixtures

Quarterly / periodic

Task	Q1	Q2	Q3	Q4
Hot-water extraction of carpets in traffic lanes
Scrub and recoat or strip and refinish resilient floors
Wash interior windows and glass partitions both sides
Deep clean upholstered chairs
Clean light diffusers and ceiling vents
Wipe down all chair bases and casters

How to use this checklist

Edit the tasks to match the site's scope of work. Delete what you don't do; nobody should sign off work that was never scheduled.
Print one sheet per area and post it where the work happens. Daily sheets last a week, weekly sheets a month.
Have the cleaner initial each box as they finish. A supervisor spot-checks and signs the bottom.
File completed sheets by site. When a client asks "was it done?", the answer is in the folder.

Tips from the field

Agree a clear-desk policy so cleaners can wipe surfaces without moving documents.
Colour-code microfibre cloths: one colour for desks, another for kitchen, another for washrooms.
Log periodic work (carpet extraction, floor refinishing) with a date so the client can see it was done.