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Carpet extractor maintenance checklist: after use and monthly

After-use care for portable and self-contained extractors, plus the weekly and monthly checks that keep spray jets clear and pumps alive.

Customise

Fill in the header, untick a tier you don't need, and edit tasks one per line. Changes stay in this browser.

Site / building Machine ID / serial Week or month of Supervisor

Daily 7 tasks

Weekly 5 tasks

Monthly 5 tasks

Quarterly / periodic 4 tasks

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Maintenance log

Carpet extractor maintenance checklist

Site / building
Machine ID / serial
Week or month of
Supervisor

Daily

Task	Mon	Tue	Wed	Thu	Fri	Sat	Sun
Empty and rinse the recovery tank and clean the float and filter
Flush the solution tank and lines with clean water
Clean the vacuum shoe and check for debris
Rinse the brush and check for wrapped fibres
Inspect the power cord and plug; tag out if damaged
Leave tank lids open to dry
Log the use and any faults

Weekly

Task	Wk 1	Wk 2	Wk 3	Wk 4	Wk 5
Check spray jets for an even fan pattern; clean any blocked jet
Inspect solution and vacuum hoses for cracks and loose cuffs
Check the brush drive belt and bearings
Clean the solution inlet filter
Check wheels, handle and latches

Monthly

Task	Month 1	Month 2	Month 3
Descale the pump and lines with a manufacturer-approved solution
Inspect pump pressure and check for leaks at fittings
Replace worn spray jets
Check heater element or inline heater where fitted
Record hours in the equipment log

Quarterly / periodic

Task	Q1	Q2	Q3	Q4
Replace the brush if bristles are worn
Replace vacuum shoe seals
Book professional service if hours are due
Update the asset register and next-service date

How to use this checklist

Edit the tasks to match the site's scope of work. Delete what you don't do; nobody should sign off work that was never scheduled.
Print one sheet per machine and post it where the work happens. Daily sheets last a week, weekly sheets a month.
Have the cleaner initial each box as they finish. A supervisor spot-checks and signs the bottom.
File completed sheets by site. When a client asks "was it done?", the answer is in the folder.

Tips from the field

Flushing the lines after every use prevents the chemical residue that blocks jets.
Hard water is the enemy of pumps: descale on a schedule, not when pressure drops.
Keep the extraction record with the site checklist so periodic carpet work is provable.